Edmunds Community Forum

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  1. Warning of duplicate invoices

    When processing A/P, there should be a warning or pop up whenever there is a duplicate invoice number regardless if the invoice number is entered under a different purchase order containing the same vendor

    10 votes
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    0 comments  ·  Finance  ·  Admin →
  2. On the customer account work order tab to see what type of work order was done.

    On the Account Maintenance Screen Work Order tab, it would be helpful if it showed what the work order was completed for (ie: leak, read meter, pull meter, final etc).

    29 votes
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  3. Link accounts by Owner and/or Bill To information for reporting purposes

    This will allow easier reporting for high user and high billed accounts that auditors request. For example, if a school district, electric company, apartment complex, etc. has several accounts, they could be linked by a field kind of like how the Location ID works. Currently, it takes a lot of time to ensure all accounts are included.

    5 votes
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  4. Building Code / Service ID should be made INACTIVE

    So any Service Code that is not longer in use should be made inactive, So it wont appear in Building Code, but it wont delete them off the invoice. it will just say it is inactive

    6 votes
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  5. Editing and Deletion of a Violation or Inspection Edmunds Mobile APP

    Editing and Deletion of a Violation or Inspection on the Edmunds Mobile APP

    9 votes
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  6. Redemption check cleared option in lien account status

    Ability to print the redemption check date cleared from the lien account status.

    1 vote
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  7. Ability to Read an entire route using the work order app...

    The current work order app has a "meter read entry" option that you can enter a read in with. You don't have to have a work order assigned to you in order to do this. It has the potential to be used for meter reading if you could possibly select a route and then you could see and read all the meters in that route in their order. As the meters are read and the reads are submitted, it creates a MR Batch in MCSJ and constantly updates that batch with readings! It's really cool.

    If an entire route could…

    25 votes
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  8. Copy of all Ebills sent

    It would be helpful if the email bills would generate a PDF after they have been sent with a copy of all the email bills. That way we have a copy on file of those bills that we can re-print later if needed. Sometimes the auditors request original copies of those bills and we don't really have a way to reprint an original bill as it was sent after payments are made.

    15 votes
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  9. Exemption amount/quantity in detail tab

    Currently in Detail tab, under Change transactions, you can see that an exemption was removed. The name is showed. Need to have the quantity or the amount of the exemption that was removed from account also. Cannot find said amount once it is deleted. (Not in billing register either) thank you.

    3 votes
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  10. Add money to PO by requisition

    It would be useful to be able to add additional money to a PO by using another requisition. If the shipping cost was not known at the time of the requisition and the invoice arrives for more than the PO. It would be nice to add this cost to the same PO# instead of voiding the PO and getting a new Req & PO in order to process the invoice. It could be an option in the PO type dropdown list. We use the process of PO generation acts as our pre-audit requirements in NC.

    6 votes
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    0 comments  ·  Finance  ·  Admin →
  11. utility accounts linked to the parcel

    utility accounts linked to the parcel should be seen in the parcel maintenance utility tab even if there is no balance owed

    8 votes
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  12. Add the ability to run GL, revenue or expenditure reports by account segment.

    This is currently available through your account grouping option. But this is very time consuming and leaves too much room for error. We need the ability to capture the County Wide total for single GL segments such as: cash, accounts payable, overtime expense, insurance expense, pension expense, etc. I've attached a sample from our old system.

    7 votes
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    0 comments  ·  Finance  ·  Admin →
  13. BILL GROUP PAYMENT BATCH

    We would LOVE to have the Bill Group ID option identify the account sub ID number to individually choose the accounts needed in that Bill Group ID, then not all accounts beginning with the same account ID are included. We use the PID associated with a specific apartment complex parcel as our account ID with a unique sub ID for owner and tenants, so when adding a Bill Group ID it adds the Bill Group ID to ALL accounts beginning with that account ID totally disregarding the account sub ID. We have apartment complexes with hundreds of utility accounts in…

    3 votes
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    0 comments  ·  Finance  ·  Admin →
  14. Auto fill start and end dates based on Year to Print selection

    When printing reports for finance, revenues, expenditures, it would be nice if the Start and End Dates automatically changed based on Year to Print selection made.
    If you select prior year, the start and end dates should automatically change to the first date of the prior year and end date of the prior year period.

    2 votes
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    0 comments  ·  Finance  ·  Admin →
  15. Direct Deposit and Live Payroll Checks Void and Reissue

    The direct deposit and live payroll checks should have 2 separate check numbers issued so that it would be easier to void a live payroll check. I have checks that are "Void after 60 days" and they need to be reissued. I have to void the live check as well as the direct deposit that the employee has already received. Having to go through the whole payroll process again is cumbersome when all that needs to be done is a reissuance of the check.

    1 vote
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  16. Include race and ethnicity on new utility account customers

    Could the new account information for utilities include boxes for race and ethnicity? We have a USDA loan, and one of the compliance questions asked for numbers of utility customers by race and ethnicity.

    1 vote
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  17. PILOTS

    Add a new module in the Finance section that handles PILOTS. Increasing volume of new Pilots for most towns. Would also like to have a new Tab in the tax maintenance screen that is called PILOT that would show billing and payments. Would provide better control for tax collector, eliminate search company phone calls and tax payer inquiries.

    1 vote
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  18. add a "radio install date" field to w/s meter detail screen

    a ”radio install date” field should be added to the W/S Meter tab. Water meter useful lives are not necessarily on the same timeline as the radio –read devices they communicate to. Different battery lives are associated with the specific MXU’s issue date and also the replacement of failed MXU’s or a switch to a migrateable MXU (Sensus walk-by/drive- by MXU’s were not fixed base compatible in prior years) result in the MXU install dates being different from the meter install date. The radio date will enable replacement planning/budgeting. Sometimes only batteries are changed.

    7 votes
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  19. Work Orders - Provide designated fields for New Meters

    Work Orders - Currently the work orders do not have a designated field for new meters.
    EXAMPLE : New Meter # ____________ Rmvd Mtr# _____________
    New ERT ID # ____________ Rmvd ERT# _____________
    Install Reading ____________ Out Reading ___________
    Multiplier _________________ Multiplier ______________
    Seal # _____________________ Seal # _________________

    At present when the Power Crew, Meter techs get the orders sometimes because these areas are not printed the information isn't provided because of human error. Multipliers are a priority. If a multiplier is X1 but is changed to a Multiplier of 600 it is a very costly mistake. We have…

    1 vote
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  20. Print Extra Payment Details on blank paper instead of voiding check stock

    If a check has more detail than there is space on the check stub, a separate piece of check stock is voided and the number of checks put into the printer is not enough to complete the run.

    It would be helpful if instead of wasting check stock, extra lines of detail would print on plain paper after the checks are printed.

    OR

    If the system could tell us how many pieces of check stock are needed for a run as well as the number of checks to be printed.

    3 votes
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    0 comments  ·  Finance  ·  Admin →
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