Edmunds Community Forum

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  1. Limit the Posting Period by User

    Users sometimes post entries inadvertently to prior periods. This creates difficulties reconciling the current period. It also changes the financial records of prior months. Much time is usually spent trying to find and correct the periods. We would therefore like to restrict prior period posting, once a period is closed. Only the Accounting Manager or the CFO should have the ability to post to a prior period. Any entries that need to be made to a prior period would have to get the approval of the Accounting Manager or CFO.
    Limiting posting to prior periods would provide proper control over…

    41 votes
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    3 comments  ·  Finance  ·  Admin →
  2. Allow me to duplicate journal entries like I can duplicate purchase orders

    If I have a huge journal entry that needs to be reversed or repeated and it is not a recurring journal entry, please allow me to duplicate the journal entry. It should not be difficult to program this because we already have the ability to pull up a journal entry by reference number. I imagine that if we have a reference number, we should be able to duplicate the journal entry to use again. This would save the user some time. Please seriously consider this idea.

    9 votes
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    0 comments  ·  Finance  ·  Admin →
  3. Vendor Listing

    Need to create a vendor listing report for new vendors added during a specific date range.

    5 votes
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    0 comments  ·  Finance  ·  Admin →
  4. Attach back up to the budget transfers/amendments

    When entering budget transfers or amendments, it would be helpful to be able to attach documents. This would be helpful because it would allow other users to be able to look at the attachment to determine why the amendment or transfer was done.

    9 votes
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    0 comments  ·  Finance  ·  Admin →
  5. Interest should be divided evenly among projects in Escrow Fund

    We needed to create a new Escrow Fund to hold Stormwater Maintenance Guarantees. Since these funds will be held indefinitely, we are holding them in an interest-bearing account. We need to be able to easily distribute the interest evenly among the projects, without having to calculate the interest manually and posting it individually to each project.

    2 votes
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    0 comments  ·  Finance  ·  Admin →
  6. Attachments in Requisition and PO modules

    It would be very nice if an attachment in the Requisition Module would carry over to the PO Module. It can't be viewed in PO Module - you have to pull up the Requisition to view. It takes a lot longer because we have different people approving Reqs & P.Os. Thanks!!

    4 votes
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    0 comments  ·  Finance  ·  Admin →
  7. AP VENDOR NAME-ALLOW TO SEARCH ON ANY WORD IN THE NAME NOT JUST FIRST WORD

    In AP Vendor Maintenance-have the ability to search on any word in the vendor name not just the first word. If a check is made out to Treasurer ..... and you do not remember it was Treasurer but know another word in the vendor name it will not find it. Please make the ability to search any word in the AP Vendor Maintenance name field PLEASE>>>>>

    19 votes
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    1 comment  ·  Finance  ·  Admin →
  8. BAR CODES SHOULD PRINT ON ALL BILL / TAX SALE / DELINQUENT NOTICE / INVOICE

    Bar codes should print on any invoicing and paper option you choose. It should't matter if it is full page or 3 part paper. If a bill / delinquent notice/ tax bill or any other notice is sent they should all have a bar code listed so manually entry is not needed.

    0 votes
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  9. Include the meter reading code (estimated, standard, cutomer-provided) on the Utility Detailed Billing Register.

    While reviewing the Utility Detailed Billing Register, it would be helpful to see the code to identity the type of reading that is reflected in the billing in addition to the Usage (consumption).

    1 vote
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  10. Navigating IPS online portal

    Please add these buttons (online portal page file) to every page.

    If a user does a parcel search first they tend to think they should be able to submit a permit or a request from there. If you add a Submit an application button on every page on the left it would direct them to the application portion.

    The 2nd screen shot shows the page if you were in parcel look up first. If the buttons were displayed on the left side of the page it would then give them a way to navigate to that section without needing to…

    6 votes
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  11. delinquent notice font size

    Utility Delinquent Notices/Labels - "Message box" - should be able to change the font size and make changes to have color or bold the wording.

    2 votes
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  12. Allow Easier Usage of Property ID

    Instead of Account ID being the required field in for example Property Tax Bill Adjustment Batch, allow some flexibility to be able to utilize the Property ID (parcel number). It's very frustrating/time consuming to look up account IDs for each parcel (especially when doing a large entry) before entering. I can enter the parcel and tab through, however the field reverts back to Account ID and then erases the information I've already entered. There was a point in time where I could use the property ID and it did not cause issue when entering. This is the number we identify…

    3 votes
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  13. Modify the Bill card format to state "Direct Debit on #/#/20 Do Not Pay" in proper space

    The bill card format should state "Direct Debit on #/#/20 Do Not Pay" in total amount due box-not above the account number. Customers get confused when they see a dollar amount due showing up in the amount due box when they have provided authorization to direct withdraw. The email format of utility bills already has this comment in the amount enclosed box.

    1 vote
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  14. vendor email

    Vendor Email Address needs a larger field to accompany all email addresses, as well as the ability to send remittances to multiple email addresses per vendor.

    3 votes
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    0 comments  ·  Finance  ·  Admin →
  15. Incident Maintenance

    Enable an employee's ability to enter information in the Incident Maintenance screen without giving full access to HR. This will allow lower level employees to record the incidents and not be able to see sensitive information.

    1 vote
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  16. License listing with More Customer Info in EXCEL

    When generating the Business license list in Excel, please include more fields from the Customer ID info. Having the contact info and EMAIL print to Excel in order to match customer emails to the business would be very helpful for any information we need to get out to our businesses.

    3 votes
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  17. delinquent report should have excel option

    when creating a property tax delinquent report should have the option to send to excel spreadsheet. because the 'print if any balance due as of:' does not calculate to the next month - must do manually in excel. the project penalty penalty % is not functional. need to be able to calculate to next month. thank you. k gallo

    24 votes
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  18. When printing financials, should be able to suppress the Class IDs, so accounts appear in their proper order, regardless of Class ID

    I assigned a CASH Class ID to all cash accounts. When I print the Balance Sheet, the Cash accounts appear separately, after all the other assets, which is confusing. Same thing for Income Statement.

    1 vote
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    planned  ·  0 comments  ·  Finance  ·  Admin →
  19. Warning of duplicate invoices

    When processing A/P, there should be a warning or pop up whenever there is a duplicate invoice number regardless if the invoice number is entered under a different purchase order containing the same vendor

    32 votes
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    3 comments  ·  Finance  ·  Admin →
  20. Work Order - Resolution Drop Down

    Currently can run reporting by Service Codes or status. Create a Resolution drop down field in the Work Order. for Tracking purposes of how the work order was resolved/action taken to complete it. only option right now is notes and that's not as efficient when doing research

    1 vote
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