Edmunds Community Forum

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  1. Warning of duplicate invoices

    When processing A/P, there should be a warning or pop up whenever there is a duplicate invoice number regardless if the invoice number is entered under a different purchase order containing the same vendor

    9 votes
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    0 comments  ·  Finance  ·  Admin →
  2. On the customer account work order tab to see what type of work order was done.

    On the Account Maintenance Screen Work Order tab, it would be helpful if it showed what the work order was completed for (ie: leak, read meter, pull meter, final etc).

    29 votes
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  3. Redemption check cleared option in lien account status

    Ability to print the redemption check date cleared from the lien account status.

    1 vote
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  4. Ability to Read an entire route using the work order app...

    The current work order app has a "meter read entry" option that you can enter a read in with. You don't have to have a work order assigned to you in order to do this. It has the potential to be used for meter reading if you could possibly select a route and then you could see and read all the meters in that route in their order. As the meters are read and the reads are submitted, it creates a MR Batch in MCSJ and constantly updates that batch with readings! It's really cool.

    If an entire route could…

    25 votes
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  5. Copy of all Ebills sent

    It would be helpful if the email bills would generate a PDF after they have been sent with a copy of all the email bills. That way we have a copy on file of those bills that we can re-print later if needed. Sometimes the auditors request original copies of those bills and we don't really have a way to reprint an original bill as it was sent after payments are made.

    14 votes
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  6. Add money to PO by requisition

    It would be useful to be able to add additional money to a PO by using another requisition. If the shipping cost was not known at the time of the requisition and the invoice arrives for more than the PO. It would be nice to add this cost to the same PO# instead of voiding the PO and getting a new Req & PO in order to process the invoice. It could be an option in the PO type dropdown list. We use the process of PO generation acts as our pre-audit requirements in NC.

    6 votes
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    0 comments  ·  Finance  ·  Admin →
  7. Link accounts by Owner and/or Bill To information for reporting purposes

    This will allow easier reporting for high user and high billed accounts that auditors request. For example, if a school district, electric company, apartment complex, etc. has several accounts, they could be linked by a field kind of like how the Location ID works. Currently, it takes a lot of time to ensure all accounts are included.

    2 votes
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  8. utility accounts linked to the parcel

    utility accounts linked to the parcel should be seen in the parcel maintenance utility tab even if there is no balance owed

    8 votes
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  9. Add the ability to run GL, revenue or expenditure reports by account segment.

    This is currently available through your account grouping option. But this is very time consuming and leaves too much room for error. We need the ability to capture the County Wide total for single GL segments such as: cash, accounts payable, overtime expense, insurance expense, pension expense, etc. I've attached a sample from our old system.

    7 votes
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    0 comments  ·  Finance  ·  Admin →
  10. Auto fill start and end dates based on Year to Print selection

    When printing reports for finance, revenues, expenditures, it would be nice if the Start and End Dates automatically changed based on Year to Print selection made.
    If you select prior year, the start and end dates should automatically change to the first date of the prior year and end date of the prior year period.

    2 votes
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    0 comments  ·  Finance  ·  Admin →
  11. Requisition Sort Order

    Currently, in the Requisition Module, the numbering of requisitions only allows for 10 years before having to purge information and re-start numbering R0 - R9. It searches by req# numerically R0 - R9, so if you need to start over from R9 to R0, you have to search thru years R1-R8 to get back the R9 (prior year).
    Please add sort by date or add another digit req# prefix, R09, R10, R11, R12, R13, thru to R99. This is frustrating and time-consuming.

    3 votes
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    0 comments  ·  Finance  ·  Admin →
  12. Add the Ability to Search for a Fixed Asset by last four digits of a serial number.

    Adding the ability to search for a fixed asset by a portion of the serial number would be a big help as a large percentage of fixed assets have similar descriptions but unique serial numbers.

    6 votes
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    0 comments  ·  Finance  ·  Admin →
  13. When printing utility bills it would be nice to be able to print them by owner name just like you can do with the taxes.

    would be nice to be able to print utility bills by owner name as we have to go through and pull owners who have more than one property in the town. This option sure would save a lot of time.

    1 vote
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  14. Exemption amount/quantity in detail tab

    Currently in Detail tab, under Change transactions, you can see that an exemption was removed. The name is showed. Need to have the quantity or the amount of the exemption that was removed from account also. Cannot find said amount once it is deleted. (Not in billing register either) thank you.

    2 votes
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  15. TAX SALE LISTING SHOULD BE ABLE TO BE RUN BY BANKCODE FOR BANKS TO REVIEW.

    TAX SALE LISTING SHOULD BE ABLE TO BE RUN BY BANKCODE ORDER FOR BANKS TO REVIEW WHAT ACCOUNTS THEY SERVICE. THEY ALSO REQUIRE IT IN EXCEL FORMAT. SO I RUN A TAX SALE LIST IN AN EXCEL FORMAT AND THEN HAVE TO DELETE FOR EACH BANK THE PROPERTIES THAT ARE NOT SERVICED BY THEM.

    3 votes
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  16. Add City/State and Zip Code to Property Location.

    We service several zip codes that have the same street name. For example, Pine St. could be in three different Property Location Zip Codes. This would allow for easier identification of a property location when reports are run and when searching a location in Utility Account Maintenance.

    1 vote
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  17. User Level 1 Vendor Access Has the Ability to View Social Security Numbers in Attachments

    Disable social security numbers/tax id with users to access to level 1 security. We have users that would like to be able to view vendors before requesting a new vendor to be added. Users with view access should not see social security numbers/tax id in attached documents.

    1 vote
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  18. Penalty Calculation

    In utilties under penalty/calculation update, could you please, please, PLEASE make the report NOT update until we want it to, so we can take the customer's off that are not to get a penalty for that billing period. I know about the exempt buttons in their accounts but if you have a hundred cutoffs, then you'll have to check and uncheck buttons for each account not to get a penalty so as not to get turned off when they weren't supposed to get a penalty to start with. It would save a lot of time, not to mention paper, when…

    6 votes
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  19. Editing and Deletion of a Violation or Inspection Edmunds Mobile APP

    Editing and Deletion of a Violation or Inspection on the Edmunds Mobile APP

    3 votes
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  20. add a "radio install date" field to w/s meter detail screen

    a ”radio install date” field should be added to the W/S Meter tab. Water meter useful lives are not necessarily on the same timeline as the radio –read devices they communicate to. Different battery lives are associated with the specific MXU’s issue date and also the replacement of failed MXU’s or a switch to a migrateable MXU (Sensus walk-by/drive- by MXU’s were not fixed base compatible in prior years) result in the MXU install dates being different from the meter install date. The radio date will enable replacement planning/budgeting. Sometimes only batteries are changed.

    6 votes
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