Edmunds Community Forum

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  1. Default encumbrance date/charge account based on Req/PO Prefix

    When entering a PO or Requisition line item, the system should default the encumbrance date and charge account year to the prefix year specified on the PO or Req #.

    13 votes
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    0 comments  ·  Finance  ·  Admin →
  2. Limit the Posting Period by User

    Users sometimes post entries inadvertently to prior periods. This creates difficulties reconciling the current period. It also changes the financial records of prior months. Much time is usually spent trying to find and correct the periods. We would therefore like to restrict prior period posting, once a period is closed. Only the Accounting Manager or the CFO should have the ability to post to a prior period. Any entries that need to be made to a prior period would have to get the approval of the Accounting Manager or CFO.
    Limiting posting to prior periods would provide proper control over…

    45 votes
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    3 comments  ·  Finance  ·  Admin →
  3. Allow me to duplicate journal entries like I can duplicate purchase orders

    If I have a huge journal entry that needs to be reversed or repeated and it is not a recurring journal entry, please allow me to duplicate the journal entry. It should not be difficult to program this because we already have the ability to pull up a journal entry by reference number. I imagine that if we have a reference number, we should be able to duplicate the journal entry to use again. This would save the user some time. Please seriously consider this idea.

    12 votes
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    0 comments  ·  Finance  ·  Admin →
  4. Universal Notes

    Need a place (module) to put universal notes in that will pop-up in any module, by the common link of Dist/Account No. Currently notes in Tax Acct Maint, or Utility Accts, or Constr Permits, or Code Enforcement are not visible in the other modules. Right now we have a voided permit that was issued in a prior fiscal year. They won't get any refunds, but can retain the credit on this property only. When a new construction permit for this property gets applied for there is no flag to say "don't collect new fees - they already have credit". There…

    6 votes
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  5. First time user video

    We are using the Parks and Recreation software. We need a "first time user" video. That way we can just share the video to citizens who are signing up with us for the first time. A simple video that walks you through the process.

    1 vote
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  6. Clearer Language on WIPP E-Check confirm pages

    On confirm pages for E-checks, language should be changed to the effect that "payments are not in real time and will be submitted to bank for approval, just like written checks, and to be sure to check your bank account." People get confused when there is a problem with their submission - and cite the Confirmation they received as proof of payment, when it's actually just proof of submission of payment. Also, the fonts on the confirm page before submitting have to be bolder - Lately, too many people think that's the final step and don't go on to actually…

    3 votes
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    0 comments  ·  WIPP  ·  Admin →
  7. Payroll Check Register in Excel format

    Need to be able to download Payroll Check register in Excel or Text Format

    1 vote
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  8. Allow additional reports to export to Excel

    Allow additional reports to export to Excel such as the condensed version of "Purchase Order Status by Budget Account". Currently only the detailed version of the report exports.

    1 vote
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    0 comments  ·  Finance  ·  Admin →
  9. Hate the issue date pop-up!

    Hate the issue date pop-up when printing a permit. Even worse is it's now a required field when processing a payment on the permit invoice. Permits are paid up front - not only when a permit is issued. After processing payment we have to go back to edit the permit and remove that date. I don't see how these things are supposed to make anything easier - it just gets annoying!

    6 votes
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  10. AP PO numbers

    Would it be possible when you open AP / voucher purchase order quick entry and start entering your PO number the system will keep adding the next purchase order ID

    NOTE - we have 2 different PO numbers so it cant be set in the system but if the system would continue once you put the PO number you want to start with. that would be great

    1 vote
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    0 comments  ·  Finance  ·  Admin →
  11. personal property tax (VPPT)

    Updated reports for DELQ. It would be extremely useful to be able to add the option to generate reports and notices for just inactive accounts. Would like SSN included in the Delq report, this information can be used to look up where a former resident moved to in order to follow up with collection. The state also prefers SSN for debt set off, it allows us to claim all debt for a single individual and ensure accurate reporting.

    2 votes
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  12. Search personal property by address

    It would be helpful if the address line was a searchable field. Occasionally other departments need to know who all lives in a household, and this would be the most accurate information we could provide if we could search by address. There are also tax addresses that do not have utility accounts (landlord paid), making this the only record of residency.

    1 vote
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  13. check numbers on the Tracking ID report

    With the CARES Act grant application being compiled, we have to gather all of the purchase orders that are filed so that we can have them accompany the application. The only problem is that the tracking ID report does not have the option of requesting the check number to be on the report. Our Township files purchase orders by check number. This makes it difficult to gather all of the documents, a lot of manual work.

    1 vote
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    0 comments  ·  Finance  ·  Admin →
  14. PDF of vendor checks written

    Each time a vendor check is processed in AP, I would like it to automatically create a file or attachment to the vendor detail. It would be great if there was a way to drill to it from the po/vendor detail.

    This would be helpful during audit time, when they want to see a copy of the check that was cut to the vendor. I would not have to waste a lot of time going back and pulling the actual paper copy.

    1 vote
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    0 comments  ·  Finance  ·  Admin →
  15. I would like overtime and double time to be separated on payroll register report

    Currently, all overtimes are lumped together in one bucket.

    2 votes
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  16. WEBSITE QUESTION

    WEBSITE INFO SHOWS BILLED AMOUNT AS PAID - EVEN IF IT WAS PAID LATE WITH PENALTY. THE ACTUAL /TRUE AMOUNT WHEN PAID LATE SHOULD SHOW UP ON WEBSITE NOT THE BASE AMOUNT. THANK YOU.

    0 votes
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  17. Allow multiple entries on BAS when entering a building permit (on the same screen)

    When we issue and enter a building permit that are 2, sometimes 3 fees associated with one license. The building permit fee, the certificate of occupancy fee and at times a late fee. We currently have to enter each of these separately and even though we can copy the record, we still need to assign an "a" and "b" to the license to the different amounts. We should have the ability to enter each of these amounts on the same screen under the same license entry.

    1 vote
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  18. Multiple Names on Dogs

    It would be helpful to be able to enter more than one name in the dog owner module. We have several customers who own dogs jointly and want both names on the license. It is a chore to figure out how to do this using the current first, middle and last name of one owner.

    1 vote
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  19. Vendor Listing

    Need to create a vendor listing report for new vendors added during a specific date range.

    6 votes
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    0 comments  ·  Finance  ·  Admin →
  20. Multiple ebills to one email

    We have ratepayers with numerous accounts. They do not want 20 emails with one bill attached. We want to send all the bills attached to one email. At the very least 10 bills per email. Or a suggestion on how to do it without printing each one by one.

    1 vote
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