Edmunds Community Forum

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  1. Track the State Contract Type in Vendor Maint and default this info on the REQ or PO

    The box for State contract should be a drop down to allow for the input of County Co-Op or County Bid contract numbers. These too should auto populate.

    12 votes
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    under review  ·  6 comments  ·  Finance  ·  Admin →

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  2. Would like to take advantage of payment discount options

    When generating requisitions I would like to see a field to input early payment discounts (i.e. 1% 10 net 30) and affect associated invoices. this would be helpful on all type of purchase orders including blankets.

    10 votes
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    1 comment  ·  Finance  ·  Admin →

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  3. Voiding checks / payments

    Print report showing G/L effects when voiding a check or invoice payment when using void routine. Now once the routine is run, nothing is printed and the user has to print a separate report to attach to voided check or invoice payment.

    46 votes
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    under review  ·  2 comments  ·  Finance  ·  Admin →

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  4. MICR Checks- Detect in MICR Font is Installed First Prior to Printing

    When print AP or Paychecks, validate to see if the computer has the MICR13B.ttf font installed prior to printing any checks. If new computers are set up and this is missed, sometimes the user does not pick it up prior to updating their checks.

    11 votes
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    0 comments  ·  Finance  ·  Admin →

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  5. Add a field in Vendor Inquiry

    Add an invoice number field when in vendor maintenance/detail, so that you don't have to open each invoice to see the invoice number. When a statement is received from a vendor, and you want to check and make sure that you have received each invoice, you currently have to open each invoice individually to see the invoice number.

    89 votes
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    under review  ·  4 comments  ·  Finance  ·  Admin →

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  6. Ability to do automatic reversing journal entries.

    Revenue and expense accrual journal entries are done at the end of the year or during the year and it would be helpful to put a date in and the journal entry will automatically reverse the journal on the day key into the system. Please see the attached.

    87 votes
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    planned  ·  4 comments  ·  Finance  ·  Admin →

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  7. Fixed Assets - Vendor name

    Please transfer the vendor name from the Purchase Order to the Fixed Asset Maintenance screen. Would make it much easy to research if you knew where the item was purchased from.

    27 votes
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  8. Larger Notes Field for A/P Vendors

    A/P Vendors need a note field like A/R Vendors.

    4 votes
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    under review  ·  1 comment  ·  Finance  ·  Admin →

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  9. Custom report for Revenues & Expenditures

    Apply custom report functionality to the Statement of Revenues and expenditures so you do not have not to run the Custom Budget & Custom Revenue reports separately.

    40 votes
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    2 comments  ·  Finance  ·  Admin →

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  10. 61 votes
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    under review  ·  0 comments  ·  Finance  ·  Admin →

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  11. Ability to link a Budget Batch Transaction to a PO

    Ability to pay a Purchase Order through the budget batch so the manual check batch option does not need to be used, and also to adjust paid PO line items.

    14 votes
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    1 comment  ·  Finance  ·  Admin →

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  12. Ability to Change Contract Id

    Ability to Change Contract Id

    It would be useful to set up a special routine to change the contract Id in the event a contract number was entered wrong, but had activity such as amounts allocated, POs issued and/or received and paid already posted to it. We've had situations in which a user entered a contract number incorrectly which wasn't discovered until later and there is nothing we can do to fix it now since there are requisitions, POs and payments now made against the contract. We have a change feature for vendors and employees and it makes sense to…

    3 votes
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  13. Block a req that only effects the sub from being turned into a PO if there are insufficient funds. Currently a message is printed a report.

    Block a requisition that only effects the sub accounts from being turned into a PO if there are insufficient funds. Currently a message is printed at the top of PO generation listing, and a warning message is displayed at the bottom of this listing.

    1 vote
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  14. The ability to print a super-condensed check register to Excel.

    The "Print to Excel" feature is only available for "condensed" report format.

    3 votes
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  15. Verification List to be always open on the side of payment window

    I am busy entering multiple transactions and someone interrupts me and I forget which one I just entered. If it was always open on the side I can see in a quick glance.

    3 votes
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  16. Ability to Limit Access to Certain G/L and Revenue Accounts

    Currently when you give even a level 1 access to G/L and Revenue accounts, the user can see ALL activity on all accounts. Would like to be able to limit the accounts the user sees and add only the accounts they need to view.

    3 votes
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  17. Would like to have the budget displayed in addition to actual on Municipal Dashboard.

    We are implementing the municipal dashboard and would like to have an option to show budget in addition to actual. Would like for it to be a system utilities option.

    3 votes
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  18. Change contract reqs to draw#, not a new PO #

    When we set up a contract we have to send the vendor a PO - we create a blank PO with the contract ID "C7-00001" for example. When we requisition against this a brand new PO number is created - should be a draw down number like C7-00001-1 for the first req, then C7-00001-2 for the second, etc.

    3 votes
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  19. PO and Vendor data searchable by public on our website

    Since all purchase information is covered by OPRA, we'd like to permit residents to search and view PO and vendor activity directly

    1 vote
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  20. Option to print PO Notes on Escrow Project Statements

    NJ Statute requires that developers/applicants be provided certain details on charges to escrow accounts for work completed by Municipal Professionals. These include; 1) the name and title of the person providing the service, 2) the date the service was provided, 3) the time spent on providing the service, 4) the cost of providing the service, i.e., hourly rate, and 5) the nature of the service provided. Currently there is not enough space on the PO detail line to include all of the required information. The option to print PO notes on project statements would alleviate this problem and eliminate the…

    3 votes
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