Edmunds Community Forum

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  1. Uploading an Excel File to a PO

    I want to be able to created an excel file and then when I'm done just convert/upload to our PO system. This would eliminate me typing the same things twice.

    5 votes
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  2. AP Quick Entry

    I love Purchase Order Quick Entry. but I hate that after I accidentally close it I can't go back in it and keep going especially with po's that have a million line items.

    9 votes
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  3. Export to Excel

    When running Abbreviated Account Status report, it will be very helpful for our auditors if you were able to print to excel??

    4 votes
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  4. Reference System User ID for all transactions

    I recently learned when payments are entered into the payment batch but do not reference the System User ID of the person who entered the payment. Reference is by the user who updates the batch. The system does track the user ID who makes payment reversals or changes, but the ID is not referenced for who entered a payment in payment window. For audit trail purposes it would be beneficial to track the user ID who entered the transaction.

    1 vote
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  5. Raw Data Export to Excel

    Need to be able to export raw data of all Account Types in Excel to include budget fields as well as actual fields, and additional fields ie fiscal year and dept. etc.

    8 votes
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  6. Limit the Posting Period by User

    Users sometimes post entries inadvertently to prior periods. This creates difficulties reconciling the current period. It also changes the financial records of prior months. Much time is usually spent trying to find and correct the periods. We would therefore like to restrict prior period posting, once a period is closed. Only the Accounting Manager or the CFO should have the ability to post to a prior period. Any entries that need to be made to a prior period would have to get the approval of the Accounting Manager or CFO.
    Limiting posting to prior periods would provide proper control over…

    50 votes
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    3 comments  ·  Finance  ·  Admin →

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  7. Print A/P checks in alphabetical order by vendor name

    Be able to print A/P checks from a check batch in alphabetical order by vendor name.

    Ours is currently printing checks by vendor ID.

    11 votes
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    1 comment  ·  Finance  ·  Admin →

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  8. Information in Vendor Maintenance to connect to Requistion & PO Maintenance

    1. Vendor Maintenance has an option to enter State Contract Numbers but it should include an option to add an expiration date.
    2. There should also be a separate section to add a BID/RFP number and expiration date.
    3. If there could be some sort of notification when a contract is set to expire that would be great!
    4. The option of selecting the Purchase Type (Bid, State, etc) should be in Requisition Maintenance as opposed to the Purchase Order Maintenance.
    5. All information in Vendor, Requisition & PO Maintenance should be connected.
    8 votes
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  9. Blanket Controls for a PO should all show up at the start regardless of when they were set up.

    Currently when a blanket control account is set up for a blanket PO, it is sequential. Sometimes a PO may have over 100 lines and it is hard to locate the blanket controls. It would be a nice feature if all blanket controls, regardless of when they were set up, would automatically be at the beginning of the PO.

    9 votes
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  10. AP VENDOR NAME-ALLOW TO SEARCH ON ANY WORD IN THE NAME NOT JUST FIRST WORD

    In AP Vendor Maintenance-have the ability to search on any word in the vendor name not just the first word. If a check is made out to Treasurer ..... and you do not remember it was Treasurer but know another word in the vendor name it will not find it. Please make the ability to search any word in the AP Vendor Maintenance name field PLEASE>>>>>

    23 votes
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    1 comment  ·  Finance  ·  Admin →

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  11. Automatically populate PO with Developer escrow info instead of creating a new Vendor

    I would like the ability to generate a developer escrow refund without having to create an entire Vendor account to issue the PO. If you could just have the PO populated by the Developer escrow account information it would keep the number of unnecessary/unused Vendor accounts that would only be utilized once for the refund of escrow funds.

    5 votes
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  12. Vendor Maintenance - option to indicate if we need vendor certification

    I would like an option to indicate if we need the vendor certification signed by the vendor, if the box is not checked a note should be displayed on the certification of the PO that certification is "Not Applicable".

    3 votes
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    1 comment  ·  Finance  ·  Admin →

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  13. Indicate what Purchase Orders have been emailed on the PO listing after PO is generated from requisitions

    When the purchase orders are generated, only the purchased that have not been emailed to the vendor are printed. There should be an option to only print the PO's that have been email, since we need the first page of the PO for internal purpose. Also, the report that prints after the PO's are generated should indicate what PO's have been emailed.

    9 votes
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  14. Ability to run GL posting reference report by date.

    Include date selections for running GL posting reference report.

    4 votes
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  15. Un Posted Reports

    The ability to see the Net Result of JE's without the need to go to the Train Version of Edmonds would be wonderful! I believe all the information is already in the background of the Live Version. Instead of the need to go to Train and enter JE's , post them, see the net result, adjust them back if they do not work, you would just run an Un Posted Report to see the net effect. This ability would save a great amount of time. Everyone does not have the access they need in Train.

    2 votes
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  16. The ability to choose the GL Account type in the Fixed Asset Maintenance

    Request to add the GL account number type to the Fixed Asset Maintenance screen as a purchase account type.

    1 vote
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  17. Custom Expenditure Reports

    Allow Excel Format to be able to use Print Control Totals such as by Fund, Print Subtotals for Departments and Print Page Break After Department. Have the ability to check or not check these functions when using Excel Format. When using the Landscape function it is allowed.

    6 votes
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  18. Vendor aggregate

    have all departments view the vendor aggregate. Right now departments can only see what they spent with a vendor. It would be helpful for departments to know if a vendor is approaching a threshold.

    2 votes
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  19. When entering invoices to be paid in AP, there should be a field for the invoice date.

    Invoices are posted to be paid from a PO, there are all sorts of dates none seem to take into consideration the invoice date. There is the posting date, PO date, paid date - not the actual invoice date. When a vendor calls asking if payment has been made. They reference an invoice date and number. Now we have GIGO - Garbage in, garbage out. These are permanent records and we need to be able to reference what is in the system. Important info. is date of invoice, vendor, what is purchased, paid date and check number. Thank you.

    13 votes
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  20. Allow transaction reports to total by GL (or budget or expenditure) account number when printing to excel.

    As far as I can tell your system basically does not have a Detailed General Ledger Report that we can print that includes account totals in excel format. When choosing excel it only prints the transactions...no account totals. The totals do print when we print to screen but we can't use the pdf format to send to the auditors. It has to be in excel or notepad format. Please make the reports available in excel in the SAME formats as print to screen. We don't have time to sort and total 30,000+ lines of transactions by Account number.

    4 votes
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