Edmunds Community Forum

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  1. Limit the Posting Period by User

    Users sometimes post entries inadvertently to prior periods. This creates difficulties reconciling the current period. It also changes the financial records of prior months. Much time is usually spent trying to find and correct the periods. We would therefore like to restrict prior period posting, once a period is closed. Only the Accounting Manager or the CFO should have the ability to post to a prior period. Any entries that need to be made to a prior period would have to get the approval of the Accounting Manager or CFO.
    Limiting posting to prior periods would provide proper control over…

    44 votes
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    3 comments  ·  Finance  ·  Admin →
  2. Allow me to duplicate journal entries like I can duplicate purchase orders

    If I have a huge journal entry that needs to be reversed or repeated and it is not a recurring journal entry, please allow me to duplicate the journal entry. It should not be difficult to program this because we already have the ability to pull up a journal entry by reference number. I imagine that if we have a reference number, we should be able to duplicate the journal entry to use again. This would save the user some time. Please seriously consider this idea.

    12 votes
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    0 comments  ·  Finance  ·  Admin →
  3. Attachments in Requisition and PO modules

    It would be very nice if an attachment in the Requisition Module would carry over to the PO Module. It can't be viewed in PO Module - you have to pull up the Requisition to view. It takes a lot longer because we have different people approving Reqs & P.Os. Thanks!!

    7 votes
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    0 comments  ·  Finance  ·  Admin →
  4. Vendor Listing

    Need to create a vendor listing report for new vendors added during a specific date range.

    5 votes
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    0 comments  ·  Finance  ·  Admin →
  5. Blanket POs to list St. Contract No: Field for Threshold Counting

    Where a vendor has a blanket PO & multiple state and local contract where spending is both on and off contract throughout any given year, it’s challenging to total spending for threshold review. Allowing the St. Contract No: field as it’s entered on a requisition to appear on a PO detail report would allow one to see spending across a vendor and quickly see what is on and off contract.

    Per the attached image, we would like the St. Contract No: field data from the req and blanket to appear in a column for “Blanket Sub” rows on a PO…

    1 vote
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    0 comments  ·  Finance  ·  Admin →
  6. Hate the issue date pop-up!

    Hate the issue date pop-up when printing a permit. Even worse is it's now a required field when processing a payment on the permit invoice. Permits are paid up front - not only when a permit is issued. After processing payment we have to go back to edit the permit and remove that date. I don't see how these things are supposed to make anything easier - it just gets annoying!

    3 votes
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  7. Attach back up to the budget transfers/amendments

    When entering budget transfers or amendments, it would be helpful to be able to attach documents. This would be helpful because it would allow other users to be able to look at the attachment to determine why the amendment or transfer was done.

    12 votes
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    0 comments  ·  Finance  ·  Admin →
  8. personal property tax (VPPT)

    Updated reports for DELQ. It would be extremely useful to be able to add the option to generate reports and notices for just inactive accounts. Would like SSN included in the Delq report, this information can be used to look up where a former resident moved to in order to follow up with collection. The state also prefers SSN for debt set off, it allows us to claim all debt for a single individual and ensure accurate reporting.

    1 vote
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  9. Notes/Correspondence tab

    We need a designated area to enter any correspondence from a property owner, tenant, etc that is not associated with any particular transaction for a parcel. Just an FYI for other employees to see and refer to when speaking with people.

    3 votes
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  10. Finance Parameter E-Mail Address

    Allow multiple e-mail addresses to be used in the Finance Parameter Maintenance- A/P- General. It would be very helpful if we could use more than one e-mail. The e-mail field applies to purchasing and accounts payable transactions. Purchasing e-mails include internal e-mails to managers to approve requisitions or external when a purchase order is issued. Accounts payable e-mails go out when we issue a ACH payment to vendors. The confusion comes from where the e-mail is sent, since we can only use one address.

    1 vote
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    0 comments  ·  Finance  ·  Admin →
  11. Budget Prep Excel Export

    Budget Prep Excel Export - should contain totals by fund, this will allow users to stay within the Excel file to complete much of the Budgeting process.

    3 votes
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  12. I would like overtime and double time to be separated on payroll register report

    Currently, all overtimes are lumped together in one bucket.

    1 vote
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  13. Budget Export/Import - One Fund at a Time

    Please allow us to Export/Import Budget by Fund. It would be so much easier to work with one and only one fund at a time. I see we can get a "section" of expenses, but not one whole fund.

    1 vote
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    0 comments  ·  Finance  ·  Admin →
  14. 1 vote
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  15. AP VENDOR NAME-ALLOW TO SEARCH ON ANY WORD IN THE NAME NOT JUST FIRST WORD

    In AP Vendor Maintenance-have the ability to search on any word in the vendor name not just the first word. If a check is made out to Treasurer ..... and you do not remember it was Treasurer but know another word in the vendor name it will not find it. Please make the ability to search any word in the AP Vendor Maintenance name field PLEASE>>>>>

    21 votes
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    1 comment  ·  Finance  ·  Admin →
  16. Meter Exception Report

    When running consecutive Estimates, there is option to specify 3 months. Can this option be added to other report types ie: Zero usage/No Readings. This would be helpful when running reports to determine which meters have zero readings for multiple months.

    1 vote
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  17. notification of Po creation

    It seems it would be beneficial if the user who creates a req is notified when a po is issued.

    1 vote
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    0 comments  ·  Finance  ·  Admin →
  18. New Report - PO Listing with Detail Unit Price and Quantity

    I was trying to print a report on gas prices paid and there is not an existing report that will show the unit price and quantity in a purchase order report format. The only way to get that information is to access each PO individually and then manually create a report. We go through the process of inputting that information, it would be nice to be able to extract it.

    1 vote
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    0 comments  ·  Finance  ·  Admin →
  19. Interest should be divided evenly among projects in Escrow Fund

    We needed to create a new Escrow Fund to hold Stormwater Maintenance Guarantees. Since these funds will be held indefinitely, we are holding them in an interest-bearing account. We need to be able to easily distribute the interest evenly among the projects, without having to calculate the interest manually and posting it individually to each project.

    2 votes
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    0 comments  ·  Finance  ·  Admin →
  20. more reporting capabilities for AP

    I would like to see more reports for Accounts Payable similar to the utility custom reports. Currently, it is very hard to find any vendor information without knowing the exact vendor beginning letters. It would be so helpful to search on partial vendor name - anywhere in the vendor name, not just the beginning letters.
    I would also like to search on: other options available in the vendor maintenance screen, requisition screens, and purchase order screens.

    3 votes
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    0 comments  ·  Finance  ·  Admin →
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